An assembly is a group of members of an organization who meet periodically to make decisions about a specific area or scope of the organization.
Assemblies hold meetings, some are private and some are open. If they are open, it is possible to participate in them (for example: attending if the capacity allows it, adding points to the agenda, or commenting on the proposals and decisions taken by this organ).
Examples: A general assembly (which meets once a year to define the organisation's main lines of action as well as its executive bodies by vote), an equality advisory council (which meets every two months to make proposals on how to improve gender relations in the organisation), an evaluation commission (which meets every month to monitor a process) or a guarantee body (which collects incidents, abuses or proposals to improve decision-making procedures) are all examples of assemblies.
About this assembly
The General Assembly is the sovereign body of the Association.
It is composed of the members of the Association. Only members who are up to date with the payment of their membership fee for the previous year may exercise this voting right.The General Assembly is convened by the President of the Board of Directors at least once every three years. At least fifteen days before the established date, the members of the Association receive the meeting call and the agenda. The General Assembly can be held by videoconference or conference call. The General Assembly takes decisions on matters on the agenda, proposed by the Board of Directors. Decisions made by the General Assembly are taken by a simple majority of the members, whether present or represented, who exercise their right to vote.
The General Assembly holds the power to:
- Elect a new Board of Directors;
- Ratify the new Board of Directors;
- Approve and ratify the strategic guidelines and action plan governing Metropolis' activities;
- Approve the moral and financial report;
- Discuss matters on the agenda.
The President, assisted by the Secretary General and members of the Board of Directors, presides over the General Assembly and presents the moral report of the association.